Supply Assistant – Fuel Supply

About the role

TotalEnergies Marketing Zimbabwe is looking for a Supply Assistant in Harare. The position coordinates and strictly controls the movement of products from third-party depots to TotalEnergies depots and customer sites, reconciles product uplift and stock movements, and ensures correct import acquittal with Treasury via Bills of Entry. Zimbabwe is a controlled market, so compliance with ZERA, the RBZ and other country rules is required.

Key responsibilities

• Fuel supply: file signed supply contracts electronically and physically, create and circulate product price builds based on Platts quotations, and prepare purchase orders and stock transfer orders in SAP.
• Manage fuel and ethanol supplier portfolios and vendor accounts in SAP, initiate payment requests for duties and purchases, and track payments to avoid supply interruptions.
• Keep daily stock analysis, maintain a 5-day stock KPI, run replenishment plans, and submit supplier invoices to Finance-Creditors so GRIR does not exceed one month.
• Prepare daily, weekly and monthly supply reports for ZERA and the Ministry of Energy and Power Development, and keep supplier contracts, due diligence and deal recaps up to date.
• Monitor depot stock levels daily, process stock transfer orders, and release product from suppliers at least five days before stocking out.
• Handle in-transit reconciliation monthly, request COOs before releasing product, and track weekly deal balances and monthly statements.
• HSE: zero fatalities, report two near-miss deviations per month, take part in depot offloading and safety tours, and conduct three STLs and DSCs each quarter.

Required profile

• Degree in Business Studies, Finance, Engineering, Purchasing and Supply.
• At least 3 years of experience in the fuel industry or in supply and logistics.
• Familiarity with fuel storage and handling.
• Good communication skills.