Supply Assistant - Fuel Distribution

About the role

TotalEnergies is looking for a Supply Assistant in Zimbabwe. The position coordinates and strictly controls the movement of products from third-party depots to TotalEnergies depots and customer sites, reconciles product uplift and stock movements, and ensures correct import acquittal with Treasury via Bills of Entry. Zimbabwe is a controlled market, so compliance with ZERA, the RBZ and other country rules is required.

Key responsibilities

• File signed supply contracts electronically and physically, and create and circulate product price builds based on Platts quotations for approval and implementation in SAP.
• Create purchase orders and stock transfer orders (depot receipts) in SAP on time and accurately, keeping product distribution to customers uninterrupted.
• Manage fuel and ethanol supplier portfolios and vendor accounts in SAP, and initiate and track payment requests for duties and purchases.
• Analyse daily stock levels against a 5-day KPI, report and activate replenishment plans; submit supplier invoices to Finance-Creditors so GRIR does not exceed one month.
• Prepare daily, weekly and monthly supply reports for ZERA and the Ministry of Energy and Power Development, and keep supplier contracts, due diligence and deal recaps up to date.
• Track weekly deal balances, request statements monthly, and release product from suppliers at least five days before stocking out.
• Provide remittance advice, match payments and invoices, and run priority control reporting and in-transit reconciliation monthly.
• Monitor depot stock levels daily, process stock transfer orders, and manage releases of more than 250,000 m3 of white products (Jet A1, diesel, ethanol and unleaded petrol) from NOIC, Chisumbanje, Beira, Matola and Natref depots.
• Request COOs before releasing product and maintain the COOs file.
• HSE: zero fatalities, two near-miss reports per month, participation in depot offloading and safety tours, and three STLs and DSCs every quarter.

Required profile

• Degree in Business Studies, Finance, Engineering, Purchasing or Supply.
• At least 3 years of experience in the fuel industry or in supply and logistics.
• Familiarity with fuel storage and handling.
• Good communication skills.