Purchasing Clerk – Hotel Supply Management

About the role

The Purchasing Clerk will support the hotel’s food and beverage operations by ensuring a reliable supply of high‑quality ingredients and consumables. This role combines supplier management, inventory control, and cost optimisation to keep the kitchens fully stocked.

Key responsibilities

• Identify, evaluate and select suppliers based on price, quality and delivery speed.
• Analyse market trends and internal demand to prevent stock shortages or excesses.
• Negotiate long‑term contracts and competitive pricing with approved vendors.
• Verify that delivered food items meet specifications such as freshness, temperature and bulk amounts.
• Monitor stock levels, track sales trends and coordinate deliveries to keep kitchens supplied.
• Prepare and send Requests for Quotations (RFQs) and negotiate delivery terms.
• Ensure incoming items comply with health, safety and quality standards.
• Review invoices, track price fluctuations and work with executive chefs to optimise costs.

Required profile

• Higher National Diploma in Purchasing and Supply Management or a related field.
• Minimum of 2 years experience in a hospitality or hotel environment.
• Strong attention to detail and knowledge of market supply chains.
• Ability to evaluate supplier performance and maintain accurate records.
• Preferable background in culinary operations is a plus.

Required skills

• Proficiency with inventory management software.