Personal Assistant to the Managing Director

About the role

A full-time Personal Assistant to the Managing Director is needed in Harare, Zimbabwe. The role covers diary management, coordination of communication across management, staff and campuses, and support on meetings, correspondence, travel and special projects.

Key responsibilities

• Manage the Managing Director's diary, meetings, appointments and priorities
• Coordinate communication between the Managing Director, management, staff and campuses
• Screen correspondence, requests and routine operational matters and direct them to the right people
• Monitor important communications and highlight matters needing the Managing Director's attention
• Prepare meeting agendas, briefing notes, reports, presentations and supporting documentation
• Attend selected meetings, take accurate minutes and maintain action trackers
• Follow up managers and staff on actions, deadlines and deliverables, and keep records of outstanding actions and decisions
• Draft professional correspondence, letters, memoranda, reports and responses
• Coordinate engagements with universities, professional bodies, regulators, corporate partners and other stakeholders
• Track accreditation matters, applications, partnerships, contracts, regulatory submissions and strategic projects
• Assist with management reports and executive information
• Coordinate travel, conferences, events and external meetings where required
• Support the Managing Director on special projects and strategic initiatives
• Ensure routine operational matters are followed up and resolved without unnecessary escalation

Required profile

• Bachelor's degree in Business Administration, Management, Accounting, Office Administration or a related field
• At least 3-5 years' experience in a Personal Assistant, Executive Support, Administration, Office Coordination or Project Coordination role
• Experience in education, professional training, consulting or another fast-paced professional environment is advantageous

Required skills

• Strong proficiency in Microsoft Office and other digital productivity tools is an added advantage