Facilities Administration Officer – Harare

About the role

We are seeking a Facilities Administration Officer to support the maintenance and operational efficiency of our property portfolio in Harare. The role involves coordinating both planned and reactive maintenance activities, ensuring compliance with health and safety standards, and providing administrative support to the Facilities Manager.

Key responsibilities

• Verify and validate contractor invoices, job cards, quotations and completed work before payment processing.
• Coordinate planned and reactive maintenance across the property portfolio.
• Log, monitor and close maintenance requests using the Facilities Management System.
• Maintain accurate maintenance records, asset registers, service reports and statutory compliance documentation.
• Assist in planning and scheduling preventative maintenance programmes.
• Oversee maintenance of HVAC, electrical, plumbing, lifts, generators, fire systems, water systems and other building services.
• Support statutory inspections, audits and compliance programmes.
• Maintain health, safety and environmental records and ensure contractor compliance with occupational health and safety requirements.
• Communicate planned maintenance activities and service disruptions to property managers.
• Prepare monthly facilities, contractor and compliance reports and track maintenance expenditure.
• Maintain inventory records for facilities assets and consumables.
• Provide administrative support to the Facilities Manager and assist with procurement activities.

Required profile

• Qualification in Real Estate, Business or a related field.
• 1–2 years of experience in the real estate or facilities management sector.

Required skills

• HVAC systems
• Electrical systems
• Plumbing systems
• Lift systems
• Generator systems
• Fire protection systems
• Water systems
• Facilities Management System